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Memorandums / Announcements

Memorandums / Announcements

Please be sure to stop by Glossary, Contacts, and FAQ's. If you are new to Grants Management Enterprise, Glossary should be your first step to learn about Grants Management Enterprise and Grants. Glossary contains lots of information and downloads to assist LEAs. You will also find current program area contact information on Contacts. Any program specific questions can be answered by your program specialists that are listed on "Contacts". FAQ's cover all processes in Grants Management, plus other important topics related to Grants Management process and procedure.


   Cash Management Report


Reminder: Cash management report is due the first month of an initial disbursement or when local carryover is amended/ approved into the project, whichever comes first. Click here to go to FAQ's: Cash Management Report.


   Indirect Cost Link
Please find ADE approved Indirect Cost rates and Instructions on how to access Indirect Cost rate through Common Logon. Click here to go to Grants Management Enterprise's Indirect Cost Web site or FAQ's: Indirect Cost Rate.

2) GME related useful Documents / Links

You will find important documents & links that are related to the Grants Management Enterprise system and handling grants throughout the year.


   Multi-Year Fund CarryOver Matrix

Funds remaining from a previous year's allocation, that, if the program allows, may be amended into the current year project's budget. The project into which funds are amended must be appropriate, for the same purpose, and approved by the ADE program office administering the grant.



   Maximum Allowable Indirect Cost for Grants/ Projects Matrix

Indirect Cost – Those expenses that incur for the joint benefit of more than one project and cannot be readily and specifically identified with a particular project without effort disproportionate to the results achieved. Indirect Cost can ONLY be applied to federally funded projects, however, may be restricted or disallowed on some federal grants. The maximum amount payable is calculated by multiplying the Approved Restricted Rate times the Actual Subtotal Expenditures. Click here to download the Maximum Allowable Indirect Cost Matrix by grant.
*For districts with the county as its fiscal agency, approved Indirect Cost Rate from Maximum Allowable Indirect Cost Matrix document means "Combined Indirect Cost Rate" if it doesn't exceed a grant's maximum indirect cost rate.


   Capital Outlay Justification Page


Fiscal Year 2010 Capital Outlay Justification Page includes the details of intended capital outlay expenditures. Please click here to view (in pdf format) the FY2010 capital outlay justification requirements by grant.

This sheet is to be used as a guideline only for Fiscal Year 2010. Requirements may vary by applicant, per programmatic guidelines. Contact the appropriate program office for more information.


FY 2009 Chart of Account Matrix Update


"FY 2009 Chart of Accounts Matrix" is to be used as a guideline, with final responsibility for coding resting with the applicant/subrecipient. Contact the appropriate Program Area administering the grant for further information.

Please reference the Auditor General's web site for changes in detail effective July 1, 2007 on Chart of Accounts. Click to view the updates: School Districts and Charter Schools


General Statement of Assurance


"FY 2011 General Statement of Assurance" was due by May 31st, 2010. If you would like to add or remove GSA signers, please visit General Statement of Assurance link.

General Statement of Assurance web site also includes information for a New LEA or existing LEA's data change such as Name change, warrant address change.


   Qualified Zone Academy Bonds (QZAB)

The Arizona Department of Education still has Quality Zone Academy Bonds available. (The 2004 allocation expires in December of 2006 and the 2005 allocation expires in December of 2007) Please click here to view for additional information.

3) Useful Links

 

U.S. Department of Education: Grants & Contracts

"U.S. Department of Education: Grants / Contracts" includes application packages for grant competitions, option to browse ED programs by topic, active contracts, contract solicitations, and other contract information at ED, the ED discretionary grants application process, forecast of funding opportunities, Funding announcements and more. Click the link to go to http://www.ed.gov/fund/landing.jhtmldirectly.

Grants.Gov

"Grants.gov" is your source to Find and apply for Federal government grants. Click the link to go to http://www.grants.gov/directly and search for a grant.

Indirect Cost

"OCFO: Office of the Chief Financial Officer" provides Overview information on Indirect Costs. Click the link to go to http://www.ed.gov/about/offices/list/ocfo/intro.htmlOCFO's Indirect Cost Overview website directly.

OMB Circular A-133

OMB Circular A-133 contains information on Audits of States, Local Governments, and Non-profit Organization. Please visit Compliance Supplement, Appendix A: Data Collection Form, Appendix B: 2005 OMB Compliance Supplement Update. Click the link to go to http://www.whitehouse.gov/omb/circulars/index.htmlOMB Circulars Home page directly.

CFDA

"The Catalog of Federal Domestic Assistance: CFDA" gives you access to a database of all Federal programs available to State and local governments; (including the District of Columbia); federally -recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi-public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals. After you find the program you want, contact the office that administers the program and find out how to apply. Click the link to go to https://www.cfda.gov/ CFDA Homepage.

4) Other Available Grants

GME would like to announce different grant opportunities that ADE is not the pass-through agency. These grants are offered directly to Local Educational Agencies. Please find grants opportunities below. The listed grants are only opened to Local Educational Agencies (LEA). You can also find other useful grant related links.

US Department of Defense Office of Naval Research: Long Range Funding Opportunity Announcement for Science, Technology, Engineering & Mathematics (STEM) for K-12 & Institutions of Higher Education Grant

Posted Date: July 12, 2010
Closing Date: September 30, 2010
Purpose of Program: The purpose of this announcement is to receive proposals in support of the Office of Naval Research’s mission of scientific outreach and education in working to develop the next generation of scientists capable of providing support to the continued development of critical technologies in support of the Department of Defense.

Fall Emergency Fund Grant Round 2010

Posted Date: September 1, 2010
Closing Date: October 1, 2010
Purpose of Program: Arizona Blind & Deaf Children's Foundation has established a small Emergency Fund for which educators and providers in the blind- and deaf-youth serving arenas may apply. Funds granted are limited to the amount available in the Foundation Emergency Fund at the time of the deadline. The Emergency Fund is intended to provide interim financial assistance to qualified programs whose needs are the result of unforeseen, or catastrophic circumstances, and who lack the resources to the meet that situation. Each grant is awarded as one-time assistance for a specific financial emergency.

Office of Elementary and Secondary Education (OESE): Smaller Learning Communities Program CFDA Number 84.215L Grant

Posted Date: June 23, 2010
Closing Date: August 6, 2010
Purpose of the Program: The Smaller Learning Communities (SLC) program awards discretionary grants to local educational agencies (LEAs) to support the restructuring of large public high schools (i.e., schools with enrollments of 1,000 or more students) into smaller units for the purpose of improving academic achievement in large public high schools.

Office of Safe and Drug-Free Schools: Carol M. White Physical Education Program

Posted Date: June 18, 2010
Closing Date: July 19, 2010
Purpose of the Program: The Carol M. White Physical Education Program (PEP) provides grants to local educational agencies (LEAs) and community-based organizations (CBOs) to initiate, expand, and improve physical education for students in grades K-12.

Full Service Community Schools Program CFDA Number 84.215J Grant

Posted Date: June 8, 2010
Closing Date: July 23, 2010
Purpose of Program: The Full-Service Community Schools (FSCS) program, which is funded under FIE, encourages coordination of academic, social, and health services through partnerships between (1) Public elementary and secondary schools; (2) the schools' local educational agencies (LEAs); and (3) community-based organizations, nonprofit organizations, and other public or private entities. The purpose of this collaboration is to provide comprehensive academic, social, and health services for students, students' family members, and community members that will result in improved educational outcomes for children.

 


Optimal viewing and functionality of some pages within the Grants Management system may only be achieved with a Windows based computer and Internet Explorer. Apple computers and internet browsers such as Firefox, Safari and Google Chrome will not allow users to save data in the Grants Management system.

Certain Grants Management documents are PDF files which require Adobe Reader. The latest version of Adobe Reader can be obtained from http://get.adobe.com/reader/

Online training modules are in Windows Media Player format. The latest version of Windows Media Player can be obtained from http://www.microsoft.com/windows/windowsmedia/player/

For more information please contact the Grants Management Office at (602) 542-3695 or E-mail grants@azed.gov