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Numbers & Symbols A B C D E F G H I J K L M N O P Q R S T U V W
Title 7 of the Code of Federal Regulations. Some parts of the 7 CFR that pertain to the Child Nutrition Programs include, but are not limited to:
Any public or private nonprofit organization or any proprietary Title XIX or XX center which:
A person enrolled in an adult day care center who is functionally impaired or 60 years of age or older.
Child and Adult Care Food Program
Financial assistance for operating costs made available to an institution prior to the end of the month in which such costs will be incurred. For day care home sponsoring organizations, advance payments may include administrative costs. Advance payments are deducted from reimbursement or recovered at the end of the fiscal year.
Summer Food Service Program
Financial assistance made available to a sponsor for its operating costs and/or administrative costs prior to the end of the month in which such costs will be incurred.
Child and Adult Care Food Program
Snacks served to children after their regular school day ends. The program must provide organized, structured activities with an educational or enrichment focus. Sites do not have to be licensed child care facilities but must meet all state and local health and sanitation regulations.
National School Lunch Program
Snacks served to children after their regular school day ends. The ASCS Program must be operated by the school district; provide regularly scheduled activities in an organized, structured and supervised environment, and include educational or enrichment activities.
Agreement
An official printed contract signed by both the State Agency and the program representatives. The agreement must be renewed on a regular basis determined by the State Agency.
For CACFP, Sponsoring Organizations of family day care homes must also enter into an agreement with all participating homes.
An unlicensed child care home that has current documentation verifying compliance with the CACFP Child Care Standards for purposes of participation in the program.
Within the Child Nutrition system, AFR refers to the report of food service revenues and expenditures that must be filed by participants in the National School Lunch, School Breakfast, After School Care Snack, and Special Milk Programs. The AFR is used to determine the Per Meal Breakfast Cost and whether the food service has Excess Cash. The Arizona Auditor General requires AFRs from public school districts and charter schools. The Arizona Department of Education also requires AFRs from state schools and correctional institutions, Bureau of Indian Affairs schools, residential institutions, private schools, and sponsors of the Special Milk Program.
A form which must be submitted to the Arizona Department of Education by sponsors and sites that want to participate in a Child Nutrition Program for a specified program year.
A child care home that has met alternate approval criteria or has a current certification from the Department of Economic Security, Department of Health Services, Military Facility, or Indian Reservation.
The local areas from which a site draws its attendance in which at least 50 percent of the children are eligible for free or reduced-price school meals under the National School Lunch Program and the School Breakfast Program as determined by any of the following:
-or-
The State Agency responsible for administering the NSLP, SFSP, CACFP, and FDP in Arizona.
Stands for Assisted Nutrient standard Menu Planning. A way to develop menus based on the analysis of nutrients in the menu items and foods offered over a school week to determine if specific levels for a set of key nutrients and calories were met. Menu planning and analysis are completed by entities other than the school or school food authority.
A percentage developed no less than once each school year which accounts for the difference between enrollment and attendance. The Arizona Department of Education assigns this factor base on data received from the school finance director.
A financial review of the program sponsor conducted by a contracted or independent CPA firm. Audits are conducted to determine the fiscal integrity of financial transactions according to guidelines from the Office of Management and Budget.
Individual with the authority to sign for the organization they represent.
The sum of the number of program participants in attendance each operating day, divided by the number of operating days included in the average.
The total enrollment of fractional students and full-time students, minus withdrawals, of each school day through the first one hundred or two hundred days in session, as applicable. The method for determining fractional and full-time students and determining Average Daily Enrollment is described in detail in Arizona Education Laws Annotated.
Also known as Membership.
Child and Adult Care Food Program
The meal claimed with the largest total divided by the number of operating days in the month.
National School Lunch Program
The average number of children participating in the program each operating day at each meal service.
School Breakfast Program
A meal which meets program nutritional requirements and which is served to a child in the morning hours. The meal shall be served at or close to the beginning of the child's day at school.
Child and Adult Care Food Program
A meal which meets program nutritional requirements and which is served to a child in the morning hours. The meal shall be served before 9:00 AM.
Budget
Estimate of funds needed to operate for the fiscal year approved by the State Agency.
Business Rule
A statement describing the processing or validation to be performed on data to ensure it meets requirements for the system and/or Child Nutrition Program.
Standards developed by the United States Department of Agriculture and the State Agency for alternate approval of child care centers, outside-school-hours care centers, and child care homes which are not licensed or certifies.
Residential summer camp or nonresidential day camp which offers a regularly scheduled food service as part of an organized program for enrolled children. Nonresidential camp sites shall offer a continuous schedule of organized cultural or recreational programs for enrolled children between meal services.
CAP
For SFSP, the maximum number of meals that a sponsor can serve at an open site on a given day; usually 130 percent of the average daily participation submitted by the sponsor.
Any individual or group of individuals currently certified to receive assistance under the Cash Assistance Program in a state where the standard of eligibility for benefits does not exceed the income eligibility guidelines for free meal or free milk benefits.
Cash-in-lieu of commodities. Participants in the National School Lunch program are entitled to commodity assistance from USDA for each lunch they serve to children. Participants can choose to receive monetary reimbursement instead of the commodities.
Child or adult participation in a federally funded program requiring verification of income that is equal to or less than income eligibility for free meals.
Any child who is a member of a food stamp household or a Cash Assistance unit, participates in the Food Distribution Program on Indian Reservation, or meets the Head Start income guidelines is automatically eligible for free meals or free milk. To establish their categorical eligibility, households MUST provide current food stamp, Cash Assistance, or FDPIR case numbers on the application for free and reduced-price meals or free milk; or provide the Arizona Department of Economic Security (DES) Free Meal Programs letter; or documentation for Head Start eligibility.
A participating home child care provider is determined to be categorically eligible when it participates in the Food Stamp, Food Distribution Program on Indian Reservations, or certain state programs for Temporary Assistance to Needy Families. Categorical eligibility establishes Tier I levels of reimbursement for participating child care homes and for meals served to children enrolled in Tier II homes.
A caterer is a company that prepares, delivers, and/or pick up unitized meals with or without milk or juice. A vendor is a commercial food service vendor. A caterer/vendor is not in charge of, or directing any aspect of the food service.
A child care home that has been certified by the Department of Economic Security to provide care and supervision for children.
Child and Adult Care Food Program
- Person 12 years of age or under.
-or-- Migrant worker's child who is 15 years of age or under.
-or-- Person with mental or physical handicaps, as defined by the state of Arizona, enrolled in an institution or a child care facility serving a majority of persons 18 years of age and under.
-or-- Person 18 years of age or under who participates in an after school at risk snack program.
National School Lunch and School Breakfast Programs
- A student of high school grade or under, who is enrolled in an education unit of high school grade or under. This includes students who are mentally or physically handicapped and who are participating in a school program established for the mentally or physically handicapped.
-or-- A person under 21 chronological years of age who is enrolled in an institution or center.
-or-- An individual enrolled in an after school care program operated by an eligible school and who is not more than 12 years of age, or in the case of children of migrant workers and children with handicaps, not more than 15 years of age.
Special Milk Program
- Person under 19 chronological years of age in child care institutions.
-or-- Person under 21 chronological years of age attending school.
-or-- Student of high school grade or under, including any student who is mentally or physically handicapped and is participating in a school program established for the mentally or physically handicapped.
Summer Food Service Program
Nutritious meals and snacks provided to infants, young children, and impaired adults who receive day care. This program also offers after school snacks in sites that meet eligibility requirements.
- Any proprietary for-profit where at least 25 percent of enrolled children, or of the licensed capacity, receive Title XX benefits, or are eligible for free or reduced meal benefits.
-or-- Any public or private nonprofit organization licensed to provide nonresidential child care services to enrolled children, primarily of preschool age, including but not limited to: child care centers, settlement houses, neighborhood centers, emergency shelters, Head Start centers, and organizations providing child care services for handicapped children.
Child care centers may participate in the CACFP as independent centers or under the auspices of a Sponsoring Organization.
A licensed or approved child care center, child care home, or outside-school-hours care center.
An organized nonresidential child care program for children enrolled in a private home, licensed or approved as a family or group child care home and under the auspices of a Sponsoring Organization.
See CACFP Child Care Standards
See Cash-In-Lieu.
National School Lunch Program
Form used to request reimbursement for meals served.
Summer Food Service Program
Form used to request reimbursement for meals served and administrative expenses.
Child and Adult Care Food Program
Form that Sponsoring Organizations and independently participating child care centers submit to request reimbursement for meals served and, if allowed, administrative expenses.
Separate forms are used for claims for centers and claims for homes.
An acceptable methodology for establishing rate of CACFP reimbursement in a participating Mixed Tier II home.
The claiming formula is:
Number of children eligible for Tier I (or Tier II) divided by enrollment equals the claiming percentage for that category.
The reimbursement formula is:
The claiming percentage for each tier multiplied by the total number of meals by type served during the month multiplied by the reimbursement rate equals the reimbursement.
A site that serves only an identified group of children associated with an enrolled program.
A codification of the general and permanent rules governing various programs subject to federal regulation. The Code is revised annually and published in the Federal Register. Child Nutrition regulations are contained in Title 7 of the Code of Federal Regulations.
Also referred to as donated foods. Eligible sponsors pay only shipping and handling charges to receive donated foods provided by the USDA.
A meal consisting of all required meal components and quantities.
A situation in which all or part of the student body of a school is:
The net purchase price paid by the school or child care institution to the milk supplier for milk delivered to the school or child care institution. This shall not include any amount paid to the milk supplier for service, rental, or installment purchase of milk service equipment.
Summer Food Service Program
Cost of obtaining food for consumption by children. In addition to the purchase price of agricultural commodities and other food, this may include the cost of processing, distributing, transporting, storing, or handling any food purchased for, or donated to, the program.
Coordinated Review Effort or administrative review. See administrative review for details.
Summer Food Service and Child and Adult Care Food Programs
Income received during the month prior to application for free meals.
If such income does not accurately reflect the household's annual income, income shall be based on the projected annual household income. If the prior year provides an accurate reflection of the household's current annual income, the prior year may be as a base for the projected annual income.
An organized nonresidential child care program for children enrolled in a private home, licensed or approved as a family or group day care home and under the auspices of a Sponsoring Organization.
The state agency that provides child care subsidy funding for child care centers and homes. Also certifies homes which receive DES funds.
The state agency that has the statutory authority to license child care centers and small group homes in the state of Arizona.
See Department of Economic Security
National School Lunch Program
An area where site personnel can adequately supervise all children while they are eating meals. Only meals that children eat in the designated meal service area are eligible for reimbursement.
See Department of Health Services
The process of establishing children's eligibility for benefits by obtaining documentation directly from the DES. Households determined eligible for meal or milk benefits through direct certification are not required to submit a free and reduced-price application to the school or child care center; instead they should bring the DES notification titled Free Meals Program.
Transfer of reimbursement to vendor's financial institution.
A state, federal, or private agency which enters into an agreement with the USDA for the distribution of commodities pursuant to 7 CFR, part 250.
Handler who warehouses, sells, bills, and delivers food.
See Environmental Health Services
The determination whether meals served to children qualify for reimbursement at Free or Reduced Price rates based on one or both of the following.
Eligibility applications from the children's families
Categorical eligibility of the children's families
The form used to collect household size and income information or the case number for benefits received under the Food Stamp Program, the Temporary Assistance for Needy Families, or the Food Distribution Program on Indian Reservations.
Sponsors use this document to determine eligibility of the enrolled children individually based on information submitted by the parent or guardian.
Any child who is a member of a Food Stamp or FDPIR household or a Cash Assistance unit is categorically eligible for the Child Nutrition programs.
A shelter that provides residential and food services to homeless children and their guardians. It must be a public or private nonprofit institution. A shelter does not need to be licensed to provide day care; however, it must meet all applicable state and local health and safety requirements.
A child whose parent or guardian has submitted to an institution a signed document indicating that the child is enrolled for child care.
For the purposes of calculations made by Sponsoring Organizations of family day care homes, enrolled child also means a child whose parent or guardian has submitted a signed document which indicates that the child is enrolled for child care; who is present in the day care home for the purpose of child care; and who has eaten at least one meal during the claiming period.
Federal agency responsible for ensuring health and safety in child care homes and facilities on Indian Reservations.
Financial assistance made available to a Sponsoring Organization for its administrative expenses associated with expanding a food service program to day care homes located in low-income or rural areas.
Expansion payments may include administrative expenses associated with outreach and recruitment of unlicensed family or group day care homes and the allowable licensing-related expenses of such homes.
See Food Distribution Program on Indian Reservations
A period of 12 calendar months beginning October 1 of any year and ending September 30 of the following year.
See Food and Nutrition Service
See Food and Nutrition Service Regional Office
Agency within the U.S. Department of Agriculture which is responsible for administering the Child Nutrition Programs.
One of seven USDA regional offices. The San Francisco, California office administers the Child Nutrition Programs for the Western Region in which Arizona is located.
Program under which schools participating in the National School Lunch Program receive donated food assistance in lieu of general cash assistance.
Commodity food program on certain Indian Reservations that provides food to families who meet food stamp income guidelines.
National School Lunch Program
A commercial enterprise or a nonprofit organization which is or may be contracted with by the school food authority to manage any aspect of the school food service.
Child and Adult Care Food Program
An organization other than a public or private nonprofit school, with which an institution may contract for preparing and, unless otherwise provided for, delivering meals for the program, with or without milk.
National School Lunch and School Breakfast Programs
A meal served under the Program to a child from a household eligible for such benefits under the Code of Federal Regulations, and for which neither the child nor any member of the household pays or is required to work in the school or in the school's food service.
Child and Adult Care Food Program
A meal served under the Child and Adult Care Food Program to a participant from any of the following groups:
A participant from a family which meets the income standards for free school meals.
A child who is automatically eligible for free meals because of categorical eligibility.
An adult participant who is automatically eligible for free meals because he or she is a SSI or Medicaid participant.
Milk served under the Special Milk Program to a child from a household eligible for such benefits under 7 CFR Part 245 and for which neither the child nor any member of the household pays or is required to work in the school or in the school's food service.
See Food Service Management Company
Chronically impaired disabled persons 18 years of age or older, including victims of Alzheimer's disease and related disorders with neurological and organic brain dysfunction, who are physically or mentally impaired to the extent that their capacity for independence and their ability to carry out activities of daily living is markedly limited.
Activities of daily living include, but are not limited to, adaptive activities such as cleaning, shopping, cooking, taking public transportation, maintaining a residence, caring appropriately for one's grooming or hygiene, using telephones and directories, or using a post office.
Marked limitations refer to the severity of the impairment, and not the number of limited activities, and occur when the degree of limitation is such as to seriously interfere with the ability to function independently.
The central accounting office of the Federal government. This agency sets general guidelines for audit standards.
Home providing care for 5 to 15 children certified by the Arizona Department of Health Services. A second care-giver is required when 6 to 10 children are in care. A third care-giver is required when 11 to 15 children are in care.
Head Start is a child development program for children from low-income families. Head Start provides meals and activities, and also connects children to a health care source and provides support services to their families.
Child and Adult Care Food Program
A child enrolled in a federally-funded Head Start Program. Children who meet Head Start's low-income criteria are categorically eligible for CACFP.
If a sponsor or site is suspended from one of the Child Nutrition Programs, claims submitted for the period after the suspension begins will be placed on "hold," meaning they cannot be paid until the suspension is cleared.
Also called a homeless shelter or emergency shelter.
Summer Food Service Program
A feeding site whose primary purpose is to provide shelter and one or more regularly scheduled meal services per day to homeless families, and which is not a residential child care institution as defined in definition (c) under school.
See Income Eligibility Guidelines
The household size and income levels prescribed annually by the Secretary of Agriculture for determining eligibility for free and reduced-price meals in child nutrition programs.
Eligibility for free or reduced-price meals is also used to determine eligibility for the Special Milk Program and Summer Food Service Program, and the Child and Adult Care Food Program.
Any child from a household whose current income is at or below the household size/income limits set forth in the Income Eligibility Guidelines (IEGs) is eligible for either free or reduced-price meals or free milk, as applicable. Such households MUST provide the household size and income information on the application for free and reduced-price meals or free milk to enable school officials to compare the household information to the IEGs.
See Income Eligibility Guidelines
Any funds by a program sponsor, including: all monies received from other federal, state, intermediate, or local government sources; and other income, including cash donations or grants from organizations or individuals. Program payments from the State Agency are not considered income to the program, and for SFSP will be deducted from combined operating and administrative costs.
A child care center, outside-school-hours care center, or adult care center which enters into an agreement with the State Agency to assume final administrative and financial responsibility for Child and Adult Care Food Program operations.
Child and Adult Care Food Program
A Sponsoring Organization, child care center, family child care home, or outside-school-hours care center which enters into an agreement with the State Agency or a Sponsoring Organization to assume final administrative and financial responsibility for Child and Adult Care Food Program operations.
National School Lunch Program
A Sponsoring Organization, school, Residential Child Care Institution, or outside-school-hours care center which enters into an agreement with the State Agency or a Sponsoring Organization to assume final administrative and financial responsibility for National School Lunch Program operations.
The federal agency which grants nonprofit, tax-exempt status to organizations.
A child care home that has been licensed by the Department of Health Services to provide care and supervision for children.
Child care provider who is responsible for the daily supervision, operation, and maintenance of the child care home.
School, institution, agency, or authority providing educational services to students. Usually is a school district or charter holder.
A geographical area in which at least 50 percent of the children are eligible for free or reduced-price school meals under the National School Lunch Program and the School Breakfast Program.
A required business plan used by program sponsors that describes the organizational and administrative structure and lists the staff assigned to program management. The plan also describes the monitoring, budget, and training to be implemented. It also sets out general policy and procedures, including those addressing disbursement of payments to participating child care providers under a sponsoring organization.
Child and Adult Care Food Program
Food served to enrolled participants at a participating institution meeting the nutritional requirements set forth in the CACFP regulations. Meals include breakfast, lunch, supper, and snacks.
National School Lunch Program
Food served to students at a participating institution meeting the nutritional requirements set forth in the NSLP regulations. Meals include School Breakfast, School Lunch, and After School Care Snacks.
Summer Food Service Program
Food served to children at a food service site during an eligible serving day and which meets the nutritional requirements specified in 7 CFR part 225.
One of four groups which compose the reimbursable meals. The four groups are meat/meat alternative, fruits/vegetables, grains/breads and milk.
Under Nutrient Standard Menu Planning (NuMenu) in the National School Lunch Program, any single food or combination of foods.
Any of several methods for planning the menu for meals served within the Child Nutrition Programs. The accepted methods are:
Any Reasonable Approach
In the CACFP, A Tier II home that receives some combination of Tier I and Tier II reimbursement rates for meals served to enrolled children. The provider receives Tier I rates for meals served to children determined by the Sponsoring Organization to be eligible base on household income or receipt of categorically eligible benefits, and Tier II rates for meals served to all other children.
Program under which participating schools operating a nonprofit food service receive general and special cash assistance and donated food assistance in accordance with 7 CFR Part 210.
Annual five-week program administered by the National Collegiate Athletic Association. The program promotes athletic know-how and academic and life skills. Ninety percent of participants at each site must meet U.S. poverty guidelines.
Special Milk Program
Summer Food Service Program
Children from families whose incomes are equal to or below the Income Eligibility Guidelines from the Secretary of Agriculture for determining eligibility for free and reduced-price meals.
For the NSLP, all monies, as determined in accordance with the State Agency's established accounting system, that are available to or have accrued to a School Food Authority's nonprofit school food service at any given time, less cash payable. Such monies may include, but are not limited to, cash on hand, cash receivable, earnings or investments, cash on deposit, and the value of stocks, bonds, and other securities.
Tangible personal property having a useful life of more than two years and an acquisition cost of $5000 or more per unit.
Child and Adult Care Food Program
An institution in which there is no separate identifiable charge made for meals served to participants.
National School Lunch Program
A school where all meals are provided free to all enrolled students despite their eligibility status. Meals are claimed for reimbursement by the student's eligibility status.
Special Milk Program
A program which provides milk to children without charging. This includes any program in which children are normally provided milk, along with food and other services, in a school or child care institution financed by tuition, boarding, camping, or other fee, or by private donations or endowment.
Child and Adult Care Food Program and National School Lunch Program
Exempt from income tax under section 501(c)(3) of the Internal Revenue Code of 1954 as amended.
Summer Food Service Program
Child and Adult Care Food Program and National School Lunch Program
All food service conducted by the school food authority or institution primarily for the benefit of schoolchildren or enrolled participants, from which all of the program reimbursement funds are used solely for the operation or improvement of such food services.
Milk service maintained by or on behalf of the school or child care institution for the benefit of the children, all of the income from which is used solely for the operation or improvement of such milk service.
The same participants are not cared for during more than 24 hours on a regular basis.
See National School Lunch Program
Nutrient Standard Menu Planning. A way to develop menus based on the analysis of nutrients in the menu items and foods offered over a school week to determine if specific levels for a set of key nutrients and calories were met in compliance with the program's dietary guidelines. Menu planning and analysis are completed by the school or school food authority.
See National Youth Sports Program
The central auditing and investigative office of the Federal Government.
The federal agency establishing CACFP financial guidance under the Single Audit Act of 1984. This guidance is relative to the implementation of audit requirements for local governmental agencies and non-profit organizations.
Amount deducted from sponsor's claims for amounts receivable.
See Office of Inspector General
See Office of Management and Budget
Child and Adult Care Food Service
Expenses incurred by an institution in serving meals to participants under the program, and allowed by the financial management instructions from the State Agency.
Summer Food Service Program
The cost of operating a food service under the program, including:
Excluding:
Child and Adult Care Food Program
Number of days that a child care home or child or adult day care facility is in operation during the month.
National School Lunch Program
Number of days that meals are served under the National School Lunch, School Breakfast, or After School Care Snack Programs.
Summer Food Service Program
Number of days that meals are served under the program.
A public or private nonprofit organization, or a proprietary Title XX center licensed or approved to provide organized nonresidential child care to enrolled children outside of school hours. These centers may participate in the Child and Adult Care Food Program as independent centers or under the auspices of a Sponsoring Organization.
Funds paid to a program sponsor, or to a provider by the program sponsor, constituting more money than the institution is entitled to. Overpayments can be the result of over claiming, administrative review or audit finding, or for some other documented reason. The State Agency will notify the Sponsoring Organization in writing if an overpayment is determined.
Any act that openly identifies children as eligible for free or reduced-price benefits in the National School Lunch, School Breakfast or Special Milk Programs.
Overt identification violates federal regulations for the Child Nutrition Programs and must be avoided.
Based on a formula established by the ADE, the average cost to the program sponsor for meals served within the School Breakfast Program.
Property of any kind except real property. It may be tangible (having a physical existence), or intangible (having no physical existence), such as patents, inventions, and copyrights.
That point in the food service operation where a determination can accurately be made that a reimbursable meal had been served to an eligible child. Meal counts must be taken at point of service.
Visit by the Sponsoring Organization to a child care home to determine if the provider is eligible to participate in the CACFP and to train the provider on program requirements. Also, any visit by State Agency staff to a program sponsor prior to or within 90 days of participation in CACFP.
Child and Adult Care Food Program
An institution in which a separate identifiable charge is made for meals served to program participants.
Special Milk Program
A program which charges for milk provided to children.
Summer Food Service Program
Tax exempt under the Internal Revenue Code of 1986 as amended.
Child and Adult Care Food Program
A non-public organization with non-profit status per the IRS.
Federal financial assistance made available to the State Agency for the purpose of making program payments.
Financial assistance in the form of start-up payments, advance payments, expansion payments (CACFP) or reimbursement paid or payable to institutions for operating and administrative costs.
Any private, for profit center which meets both of these conditions.
Any private, for profit center which meets both of the following conditions.
For CACFP, an individual who is a family or group child care provider.
All resident children in the household who are part of the economic unit of the household.
See Residential Child Care Institution
Child and Adult Care Food Program
If a program sponsor operates a pricing program, a reduced-price meal is a meal served under the Child and Adult Care Food Program to a participant from a family which meets the income standards for reduced-price school meals. Any separate charge imposed shall be less than the full price of the meal and no more than 40 cents per lunch, 30 cents per breakfast, and 15 cents for a supplement. Neither the participant nor any family member may be required to work in the food service program.
National School Lunch Program or School Breakfast Program
A meal served under the National School Lunch or School Breakfast Program to a child from a household eligible for such benefits under 7 CFR Part 245. The price of this meal MUST be less than the full price of the meal and no more than 40 cents per lunch and 30 cents per breakfast. Neither the child nor any household member may be required to work in the school or in the school's food service to supplement the cost of the meal.
A meal containing all the required meal components and quantities as specified in the 7 CFR, served as a unit to an eligible child during the approved mealtime and eaten in the designated meal service area.
Federal financial assistance paid or payable to participating schools or institutions for meals served within the guidelines of the 7 CFR. Meals are reimbursed at rates assigned by the USDA.
Competitive sealed bids for a fixed price contract.
Competitive negotiations for a contract.
Any distinct part of a public or nonprofit private institution which (1) maintains children in a residence, (2) operates principally for the care of children and (3) if private, is licensed by the state or local government to provide residential child care services under the appropriate licensing code.
When applied to nonprofit school food service, means all monies received by or accruing to the nonprofit school food service in accordance with the State Agency's established accounting system. This includes; children's payments, earnings on investments, other local revenues, state revenues, and federal cash reimbursements.
See Request for Bid
(a) Any area in a county which is not part of a Metropolitan Statistical Area.
-or-
(b) Any "pocket" within a Metropolitan Statistical Area which is determined by the State Agency (and agreed by the FNSRO) to be geographically isolated from urban areas.
See State Agency
(a) An educational unit of high school grade or under, recognized as part of the educational system in the state and operating under public or nonprofit private ownership in a single building or complex of buildings.
-or-
(b) Any public or nonprofit private classes of pre-primary grade when they are conducted in the aforementioned schools.
-or-
(c) Any public or nonprofit private residential child care institution or distinct part of such institution, which operates principally for the care of children. If private, it must be licensed to provide residential child care services under the appropriate licensing code by the state or a subordinate level of government, except for residential summer camps which participate in the Summer Food Service Program, Job Corps centers funded by the Department of Labor, and foster homes.
Program under which participating schools operating a nonprofit food service receive reimbursement for breakfasts served to students.
The governing body which is responsible for
the administration of one or more schools and either has the legal authority to
operate the program in these schools or is otherwise approved by the Food and
Nutrition Service to operate the program.
For the purpose of determining the applicability of food service management company registration and bid procedure requirements, "school food authority" also means any college or university which participates in the Summer Food Service Program.
The National School Lunch Program, School Breakfast Program, Special Milk Program, and Commodity School Program (also known as the Food Distribution Program).
A designated official who represents a governing body (i.e., principal, superintendent, or other administrator).
The period of time used to determine compliance with the nutrition standards and the appropriate calorie and nutrient levels. The standard length shall be a normal school week of five consecutive days. However, to accommodate shortened weeks resulting from holidays and other scheduling needs, the period shall be a minimum of three days and a maximum of seven consecutive days. Weeks in which lunches or breakfasts are offered fewer than three times shall be combined with either the previous or the following week.
A period of 12 calendar months beginning July 1 of any year and ending June 30 of the following year.
A sponsor which prepares the meals that will be served at its sites and does not contract with a Food Services Management Company for management services or for unitized meals, with or without milk.
A specified period of time during which an enrolled group of children attend camps.
A violation of program regulations that affects either the financial viability, organizational capability, or internal controls which are necessary for successful program operation.
A school determined to be in severe need is eligible to receive severe need reimbursement rates for their school breakfast program. The determination is made by the State Agency when all of the following are true.
The State Agency bases determination of eligibility for severe need on both the Per Meal Breakfast Cost on the school's Annual Financial Report and the percentage of students eligible for free and reduced price meals.
See Summer Food Service Program
The location where a sponsor provides food service for children or for adult participants in the Child and Adult Care Food Program.
An application submitted prior to each program year by each site renewing or wishing to participate in one of the Child Nutrition Programs.
Optional alternatives for free and reduced-price meal application and claiming procedures for approved programs in the National School Lunch and School Breakfast Programs. For further guidance, contact the Arizona Department of Education, Child Nutrition Programs.
Program under which participating schools operating a nonprofit milk program receive cash assistance for each half-pint of milk served in accordance with 7 CFR Part 215.
An educational program operating for approximately one-half of the normal school day.
A public or private nonprofit organization operating a Child Nutrition program. Also, a private, for profit organization sponsoring Child and Adult Care Food Programs.
An application submitted prior to each program year by each sponsor renewing or wishing to participate in one of the Child Nutrition Programs.
Child and Adult Care Food Program
(a) A public or private nonprofit organization that is responsible for the administration of the CACFP for any of the following.
One or more day care homes
A child care center, outside-school-hours care center, or adult day care center which is a legally distinct entity from the Sponsoring Organization
Two or more child care centers, outside-school-hours care centers, or adult day care centers
Any combination of day care homes, child care centers, outside-school-hours care centers, or adult day care centers
-or-
(b) A for-profit organization which is entirely responsible for administration of the CACFP in any combination of two or more child care centers, adult day care centers, or outside- school-hours care centers which are part of the same legal entity as the Sponsoring Organization, and which are proprietary Title XIX or XX centers.
National School Lunch Program
An adult CACFP participant who receives assistance under Title XVI of the Social Security Act, the Supplemental Security Income for the Aged, Blind and Disabled Program.
Financial assistance made available to a qualifying new CACFP Sponsoring Organization for its administrative expenses associated with developing or expanding a food service program in day care homes and initiating successful program operations. These payments may include administrative expenses associated with outreach and recruitment of unlicensed family or group day care homes and the allowable licensing-related expenses of such homes.
IMPORTANT
Sponsoring Organizations must qualify separately for start-up payments. Availability of optional start-up payments and eligibility of an applying Sponsoring Organization are determined by the State Agency.
The agency responsible for administering the Child Nutrition Programs within a particular state. In Arizona, that agency is the Arizona Department of Education, Child Nutrition Programs.
A federally funded program with the purpose of providing nutritious meals to children during periods when they are out of school for 15 or more continuous school days. Although titled "Summer Food," the SFSP can operate year-round in neighborhoods with year-round schools.
If a sponsor or site violates program requirements, the State Agency can suspend the sponsor or site until the violations are corrected. Claims and revisions filed prior to the date of the suspension will be processed as usual, but claims filed after the suspension will have a status of hold and cannot be processed until the suspension is lifted.
If a site is suspended, only its claims are affected. If a sponsor is suspended, all payments to the sponsor will be placed on "hold," affecting the claims of all sites administered by that sponsor.
Program function performed by Sponsoring Organizations of child care homes to determine rates of reimbursement. Employs strategies in the form of verifying location within elementary school area boundaries or U.S. Census tracts, or verifying participating providers' household income.
A child care home that does not meet the criteria of a Tier I home. Sponsoring Organizations are required by law and regulation to allow Tier II homes to elect to receive Tier II rates for reimbursement for meals served to all enrolled children, or to attempt to be determined as a Mixed Tier II home.
Title XIX of the Social Security Act, Grants to States for Medical Assistance Programs, which authorizes Medicaid.
Title XX of the Social Security Act, Block Grants to States for Social Services.
Federal agency designated by Congress to administer the National School Lunch, Food Distribution, Summer Food Service, and Child and Adult Care Food Programs.
See United States Department of Agriculture
A sponsor which purchases from a food service management company management services or unitized meals, with or without milk, which it will serve at its sites.
See caterer/vendor
Child and Adult Care Food Program and National School Lunch Program
A review of the information reported by institutions to the State Agency regarding eligibility of participants for free or reduced-price meals.
One of seven USDA regions. The Western Region includes Arizona, California, Idaho, Nevada, Oregon, Washington, Alaska and Hawaii, and has an office in San Francisco, California, and Guam.